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The bureau route to HR and payroll proficiency

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The reasons why businesses choose to outsource their HR and payroll function remain as relevant today as they have in the past.

Teryl Schroenn, CEO at Accsys, says motivation to invest in a credible outsource partner is based extensively on lower cost, acquiring of services from experts in the field, and peace of mind knowing that these critical business functions are being managed effectively.
She says Accsys established its HR and Payroll outsource bureau in 2004 to meet a growing requirement in the market, adding that it is equipped to manage and maintain a company’s payroll following a full requirement audit. This involves everything from the capture of monthly data inputs, calculation of all statutory requirements and generation of annual IRP5 forms, to submission of returns and employee and third-party payments.
Standard and special requirement reporting, such as Employment Equity and Skills Development Levy reports, are also delivered. Once an audit is completed, Schroenn adds, the bureau is able to run new systems in parallel with the existing systems to ensure that everything is in working order before going live.
Cost saving through using a bureau service is usually brought about by reducing the “hidden” costs of having inexperienced people responsible for what is the average company’s biggest expense – the payroll.  The repercussions of an inaccurately calculated payroll are dire, including dissatisfied staff, errors on reporting and payment to SARS, and possible jail terms for directors.
“We have clients that opt to outsource the management and maintenance of their entire HR and payroll function to us," says Schroenn. "At the same time, the offering can be extended to clients that require our temporary or provisional input and expertise to help them as they reposition their own HR and payroll systems, processes and procedures.”
She explains that Accsys works on a contract basis with clients and this is signed by both parties, based on specific requirements. Clients are charged a fixed monthly fee per employee depending on the services required.
”The service contract is not ambiguous and there can be no misunderstanding,” Schroenn says. “The delivery model is designed to meet the exact services as required and specified by our clients.”