XON has launched an occupational safety, health, environment, risk and quality (SHERQ) system.
It’s a holistic, automated system that encompasses all the requisite components of SHERQ with employees and their roles at its core.
“Besides an organisation’s own financial stability, they have an obligation to the safety and well-being of employees and the communities in which they operate,” says Renier Botha, chief operating officer (COO) at XON Health Solutions. “Most organisations have accepted their obligations and actively seek to fulfil them. However, one of the key elements they need is an automated tool that helps their health and safety officers with important information delivered to the right person at the right time.”
Occupational health and safety was recently spotlighted in the steel and iron industry when inspectors toured 329 plants around the country in October last year.
The result was that operations at 14 sites were instantly suspended.
“Companies cannot afford to shut down their operations for days on end due to preventable issues,” says Botha. “In some cases they have health and safety procedures and systems in place but, since they’re manual, they’re difficult to integrate into daily operations and require a lot of paperwork. The net effect is that safety officers often let the process slip because they need to get on with the job. And it’s the CEO or the MD who’s ultimately responsible for any mishaps.”
XON Health and Safety, which consists of five modules in all, is a Web-based solution that can integrate with other business systems. The solution is totally mobile and operates from any mobile devices using Microsoft’s mobility platforms.
The integrated, modular system covers employee health, safety management, risk management, environment health and hygiene, workplace and equipment management, training, administration, and delivers statistics and reports for audits to those responsible. It operates on process flows that use predefined forms and generates alerts based on rules applied to data input by users. It forces people to follow necessary processes without skipping steps and will prompt them for requisite information based on their input. It will also alert safety officers, from doctors to clinicians, foremen and general safety personnel, of any conditions that require their attention.
The modules can also be cross-referenced. For example, doctors can access risk areas in a business when determining the cause of a patient’s illness, assessing a complaint or simply conducting a check up. Mechanics can also, for example, access equipment records to check their exposure over time to hazardous or risky conditions.
XON Health and Safety is not simply reporting software. It’s an operational tool that interacts with and accepts interaction from operational employees at the coalface. It ensures inspections are performed, ensures equipment parts are replaced when necessary, that employees go for health check-ups, that nurses and clinicians ask patients the right questions, that environments are regularly checked according to policy and regulation and follow-up actions performed.
“It’s not just a database of information,” says Botha. “Although it contains a wealth of information consistently kept up to date and made accessible to pertinent people, the system drives operational occupational health and safety from grass roots level right up to the boardroom.”
“Being Web-based means that it’s easy to install and will run on whatever equipment operates at sites across the various industries affected by occupational health and safety,” says Botha. “It also contains all of South Africa’s health and safety legislation, which is searchable, which means that foremen can quickly recall pertinent information even if there are sudden changes in the scheduled jobs or tasks.”
Many organisations, such as mines, operate their own clinics for employees and their families.
“Doctors can quickly recall a patient’s duties to see if they’ve had any impact on their health,” says Botha, “which can improve the diagnostic process.”
XON Health and Safety also includes workflow for companies that need to enforce health and safety processes.
Further functionality will be added to the system, such as processes supporting ISO 14000 for environmental impact assessments.