Organisations should consider the impact that a poorly managed internal
printing infrastructure will have on their bottom line and the burden it
places on other departments that support the printing infrastructure, writes
Shane Tyrrell, enterprise business unit head: Imaging & Printing Group at
This ties in with one of the major concerns of cost savings and
A single multi-functional device can replace several older, less efficient
and more costly standalones, providing hard cost savings on equipment and
the number of devices that need to be maintained.
Over the last decade, many organisations have improved their document output
and print environments by taking more holistic and strategic views of how
they acquire, manage, support and dispose of print, copy and fax equipment.
Most companies are beginning to consolidate their printer, scan and copier
devices replacing them with multi-function devices and linking these to
their corporate technologies to get the most out of their new investments.
They are also starting to focus on managing document outputs more
It becomes imperative to have usage guidelines in place to assist
organisations in achieving an ideal balance between device capacity and
utilisation. The latest multi-functional equipment allows companies to
measure and control usage down to the individual user level, ultimately
improving the return on investments.
Print volumes account for 70% as opposed to copies or faxes. There are,
however varied devices available in the marketplace ranging from inexpensive
inkjets to fast colour laser printers.
Printers remain the most common device type, comprising 80% of an
organisation's fleet. Thus, IT department should spend less time on printer
A combination of printing, copying, faxing and scanning and digital sending
in a single device gives workers network access to all the capabilities
required to effectively handle digital and paper documents.
Other areas customers should focus on when making the choice of MFP supplier
is that companies' ability to provide manageability and scalability to the
business to ensure that customers get the best of all possible printing
The ability to optimise and manage the printing fleet will allow the benefit
of continued cost and output management as the needs of the business evolve.
It is very common in many organisation's that printing and imaging
infrastructure security threats remain ignored, leaving it entirely
This makes it very important to make security an integral component of
printing and imaging devices and solutions.