The Site Supervisor represents Value Logistics on site by efficiently managing the costs and fleet and making sure the customer receives the best possible service regarding deliveries.
This position will be based in Pinetown, however the successful incumbent will have relief work throughout KZN when required (such as Newcastle, Richards Bay, Marburg, etc).
Key Responsibilities and Duties:
Operational Duties:
- Supervise and control staff attendance registers and absenteeism, ensuring that the optimal staff function is available on site.
- Co-ordinate any site staff requirements with Labour Broker and Key Account Manager.
- Ensure that site staff hours are correctly captured on Wage Keep.
- Co-ordinate, supervise and control all fuel related processes in terms of bowser control, re-fuelling, fuel consumptions, EDC/Ned fleet Cards and reconciling of fuel usage schedules.
- Ensure that the overall fleet condition meet requirements set out in SEC Manual.
- Co-ordinate and control daily vehicle route planning, loading and offloading, customer documentation handover and dispatching of drivers.
- Ensure all documentary and outlined processes are adhered to with regards to Accident Claims/ Product Claims and Breakdowns.
- Communicate effectively with Key Accounts Manager relating to all operational and distribution activities.
- Conduct driver/customer related training for on-site staff with regards to customer and value processes and procedures.
- If required conduct daily handover to Nightshift Supervisor or a responsible party in your absence.
- Co-ordinate and supervise the completion of pre and post trip vehicle inspections, logbooks, workshop bookings, COF’s and vehicle transfers.
- Control of Adhoc vehicle requirements.
- Ensuring that all driver documentation is valid and updated timeously in terms of PDP’s, driver’s licenses and any required endorsements.
- Controlling the usage and issuing of all on site staff PPE’s and uniforms as required by site.
- Ensure vehicle tracking is operational on all vehicles and that defective units are booked into workshop for repair.
- Ensure housekeeping is in order and the value workplace is clean and tidy at all times.
Administrative Duties:
- Ensuring the compilation and completion of operational reports:
- Daily Occurrences Report.
- Utilization Report.
- Absenteeism Report.
- Vehicles in Workshop Report.
- Fleet Checklist.
- Weekly Site Report.
- Fuel Consumption Report.
- Vehicle Tracking Reports.
- Co-ordinate and control the issuing of all petty cash, related documentation, claims and reconciliations.
- Supervise the completion, handover and signoff of all customer related documentation.
- Supervise the completion of monthly contracts and billing.
Minimum Requirements:
- Grade 12 /Matric.
- Fully computerliterate (MS Word, Excel, Outlook).
- 2-3 years’ relevant working experience in the industry.
- Excellent interpersonal and communication skills.
Desired Skills:
- Fleet Management
- Vehicle Tracking
- Site Report
- Fuel Consumption
- Customer Service