We have a 3 year fixed term contract for a Bid Coordinator to provide a professional administrative and coordination support to the Bid Office.
Responsibilities:
- Sourcing of tender opportunities
- Presentation of new tenders at bid decision meeting
- Facilitating briefing session attendance, tender documents collection and tendersubmissions
- Following up on addendums and any additional information from clients
- Studying tender documents
- Updating tender schedule on a weekly basis
- Gather the necessary information from internal and external stakeholders toensure accuracy of completed tender documents.
- Completion of tender documents
- Certification and compilation of returnables for all tenders
- Accurately responding to functionality requirements.
- Making copies and Scanning tender documents before submission
- Filing tender opening registers
- Presentation of tender schedule on a weekly basis to the COO
- Proper filing of all SCM related documents
- Ensuring that the briefing session checklist is correctly utilized
- Compiling tender returnables
- Customizing CV’s in response to projects
- Capturing tender opening registers and updating pricing evaluation spreadsheet.
- Follow-up on submitted tenders and record reasons for non-award
- Assist with monthly reports
- Liaising with all the stakeholders involved in the bidding process
- Assist in any adhoc activities
Requirements:
- Degree/National Diploma in Supply Chain Management or relevant
- 3 – 4 years’ relevant experience in the bidding environment
- Kno
- Knowledge of PFMA
- Knowledge of relevant legislations and regulations
Desired Skills:
- Tender administration
- Sourcing tenders
Desired Work Experience:
- Less than 1 year Architecture & Engineering Services
Desired Qualification Level:
- Diploma