The successful incumbent will be responsible, however not limited to the following deliverables:

Administration:

  • Handle all administrative tasks for the Office of the CEO/Chairman;
  • Diary management;
  • Record keeping, minute taking;
  • Dealing with correspondence, complaints and queries;
  • Preparing letters, presentations and reports;
  • Purchase all stock (groceries etc.);
  • Set up executive meetings and lunches;
  • Ordering and delivery of gifts; and
  • Undertake other relevant duties and responsibilities, appropriate to the grade, as may be determined from time to time by Executive Management.

Travel:

  • Booking of flights, car hire and accommodation for local and international travel for Executive Management;
  • Process visa applications for Executive Management;
  • Arrange transport to and from home/airport for travelers;
  • Arrange travel insurance and related services.

Drivers:

  • Manage schedule of deliveries and collections;
  • Allocate drivers to various tasks;
  • Manage drivers performance.

Applicant must have the following:

Skills

  • Trustworthy with confidential information;
  • Excellent interpersonal skills;
  • Team building skills;
  • Analytical and problem solving skills;
  • Strong decision-making skills;
  • Effective verbal, listening and communications skills;
  • Attention to detail and high level of accuracy;
  • Good negotiation skills to source best prices, discounts and payment terms from all suppliers (local and international);
  • Financially astute to ensure that expenditure is kept at a minimum;
  • Excellent computer skills including spreadsheet and word processing programs, and email at a highly proficient level;
  • Time and project management skills are essential.

Key Qualities

  • Must be an organised individual;
  • Must have the ability to monitor work performed by staff so that it’s completed on time, remains within budget and meets high quality standards;
  • Ability to handle stress well and solve problems under pressure;
  • Hardworking and reliable;
  • Highly professional as the individual will be interacting with VIP guests both national and international;
  • The individual must be available after hours, weekends and on public holidays to service both the executives and organisational requirements when required;
  • A team player who is able to motivate and inspire team members.

Qualifications

  • 5 years prior experience in a similar role;
  • Office Administration Diploma or higher required;
  • Must have a valid driver’s licence.

Desired Skills:

  • As per above

Desired Qualification Level:

  • Diploma

About The Employer:

Dynamic Business School in Sandton

Employer & Job Benefits:

  • Normal Co Benefits

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