The successful incumbent will be responsible, however not limited to the following deliverables:
Administration:
- Handle all administrative tasks for the Office of the CEO/Chairman;
- Diary management;
- Record keeping, minute taking;
- Dealing with correspondence, complaints and queries;
- Preparing letters, presentations and reports;
- Purchase all stock (groceries etc.);
- Set up executive meetings and lunches;
- Ordering and delivery of gifts; and
- Undertake other relevant duties and responsibilities, appropriate to the grade, as may be determined from time to time by Executive Management.
Travel:
- Booking of flights, car hire and accommodation for local and international travel for Executive Management;
- Process visa applications for Executive Management;
- Arrange transport to and from home/airport for travelers;
- Arrange travel insurance and related services.
Drivers:
- Manage schedule of deliveries and collections;
- Allocate drivers to various tasks;
- Manage drivers performance.
Applicant must have the following:
Skills
- Trustworthy with confidential information;
- Excellent interpersonal skills;
- Team building skills;
- Analytical and problem solving skills;
- Strong decision-making skills;
- Effective verbal, listening and communications skills;
- Attention to detail and high level of accuracy;
- Good negotiation skills to source best prices, discounts and payment terms from all suppliers (local and international);
- Financially astute to ensure that expenditure is kept at a minimum;
- Excellent computer skills including spreadsheet and word processing programs, and email at a highly proficient level;
- Time and project management skills are essential.
Key Qualities
- Must be an organised individual;
- Must have the ability to monitor work performed by staff so that it’s completed on time, remains within budget and meets high quality standards;
- Ability to handle stress well and solve problems under pressure;
- Hardworking and reliable;
- Highly professional as the individual will be interacting with VIP guests both national and international;
- The individual must be available after hours, weekends and on public holidays to service both the executives and organisational requirements when required;
- A team player who is able to motivate and inspire team members.
Qualifications
- 5 years prior experience in a similar role;
- Office Administration Diploma or higher required;
- Must have a valid driver’s licence.
Desired Skills:
- As per above
Desired Qualification Level:
- Diploma
About The Employer:
Dynamic Business School in Sandton
Employer & Job Benefits:
- Normal Co Benefits