ESSENTIAL FUNCTIONS:
- Assist in the definition of project management plan – scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.
- Identify suitable properties for new branches based on the expansion plan. External assistance may be required.
- Create and maintain comprehensive project documentation by developing a detailed project plan to monitor and track progress.
- Facilitates approval for new branch offices by Senior Management, Creating a work breakdown structure, schedule and resources, roles and responsibilities of the project once approved
- Coordinate internal staff, external resources and third parties/vendors for the flawless execution of the project.
- Ensure that tender document is prepared for approval and manage the process through the Procurement Department, including the evaluation of the bids and preparing the proposal to award the tender.
- Ensure resource availability and allocation; manage project progress and adapt work as required.
- Planning, defining, and developing schedules, activities, estimating resources and activity durations, ensuring that the project is delivered on-time, within scope and within budget.
- Cost management by planning and estimating costs, determining budgets; meeting budgetary objectives and make adjustments to project constraints based on financial analysis.
- Manages integration of the project with corporate financial, procurement, quality, and reporting systems.
- Managing relationships with suppliers and stakeholders.
- Negotiation of contractual agreements for both property leases and purchases, in consultation with Investment Administration Department.
- Overseeing all incoming and outgoing project documentation.
- Conducting project review and preparing detailed reports for executive management (EXCO) for approval by the manager.
- Optimising and improving processes and the overall approach where necessary.
- Managing large and diverse teams of suppliers through the 2 project managers reporting to the incumbent.
- Monitoring and controlling the project work and managing any necessary changes to the project scope, project schedule and project costs using appropriate verification techniques.
- Perform corporate dashboard reporting with regard to project progress, forecasts and analysis.
- Measure project performance using appropriate tools and techniques.
- Report and escalate to management as needed.
- Perform risk management to minimize project risks; planning for and identifying potential risks, performing qualitative and quantitative risk analysis, and planning risk mitigation strategies
- Delegate project tasks based on staff members’ individual strengths, skill sets and experience levels
TECHNICAL AND BEHAVIOURAL COMPETENCIES:
- The knowledge areas for the position include integration, scope, time, cost, quality, human resources, communication, risk procurement and stakeholder management.
- Thorough understanding of budgeting, project management, and resource management.
- Thorough knowledge of the Commercial Property industry.
- Strong leadership, negotiation, facilitation and influencing skills.
- Strong analytical, interpersonal and verbal/written communication skills.
- Customer and results-oriented.
- Capable of developing solutions to complex, integrated business problems.
- Ability to influence executive-level associates and bring issues to resolution.
- Demonstrated ability to manage large, complex projects on time and within budget.
- Ability to express complex technical concepts effectively, both verbally and in writing, to diverse groups of people.
- High-level organisation, communication, and facilitation skills;
- Must have credibility with executive management and have the ability to create and deliver executive-level summary reports and presentations
- Willing to assume responsibility and ownership for making critical decisions or recommendations related to approving, rejecting, and discontinuing project.
- Negotiation and conflict resolution skills; ability to create an open environment where conflicts as to project priorities and funding decisions can be aired and resolved in an objective manner.
- Ability to instil trust, motivate, and work with other people.
- Finance, accounting and budgeting knowledge.
- Strong verbal and written communication skills.
- Ability to prioritise workload and meet deadlines.
- Ability to work effectively as a member of different teams both internally and externally.
- Capacity to manage high stress situations, with the ability to multi-task and manage various project elements simultaneously.
- Must be willing to travel nationally.
QUALIFICATIONS:
- Bachelor’s degree or equivalent in project management.
- A thorough knowledge of project management a prerequisite.
- A MBA or equivalent with business experience is desirable.
REQUIRED KNOWLEDGE AND EXPERIENCE:
- 10-15 years’ project management experience in the commercial construction environment; including successful oversight of complex projects or programmes; at least 5 years’ experience in the commercial property industry.
- Demonstrate specific property acquisition and building related experience.
- Demonstrate success in management of external teams of professional services.
- Extensive knowledge of project management tools and methodologies; extensive experience with using relevant project management and business management computer software.
- Experience with roll-out of project management and process improvement in an organization, including implementation of standards and/or methodologies.
- High-level understanding of technical concepts as related to the industry and products/services of the company.
- Proven working experience in project management and strong working knowledge of Microsoft Office and Microsoft Project.
Desired Skills:
- Commercial Property industry
Desired Work Experience:
- More than 10 years
Desired Qualification Level:
- Masters