A key client is seeking to recruit a Tender Supervisor for their Johannesburg site:
The Tender supervisor will be responsible for the facilitating of efficient administration of tenders, tender reviews and associated tender documentation as well as serving on a dual basis as a Tender Administrator assisting with project management and compliance duties within the Quantity Surveying and Tender departments whilst also overseeing and performing administrative functions concerned with projects.
Minimum requirements:
- ND Supply Chain/B dgree – Admin
- 8 years’ experience as a Tender Administrator/Officer or in a similar role
- Relevant tertiary qualification
- 8 years’ experience as a Tender Administrator/Officer or in a similar role
- Strong technical understanding is advantageous
- Sales experience is advantageous
- MS Office with strong Excel background
- Basics Strong negotiating, planning, analytical and organisational skills
- Ability to work in fast moving and dynamic environment, with tight deadlines
- Pay attention to detail and deadlines (efficiency)
- Takes accountability and ownership of their own duties.
- Self- driven and result orientation.
- Team player.
- Reliable.
- Demonstrate high performance standards
Duties:
- Analyse all tenders allocated to determine and understand the required information.
- Establish the requirements and deliverables required with regard to site briefings, and the scope of work.
- Where a briefing session is the compulsory, ensure that the information is communicated early enough to make arrangements for the briefing sessions to be attended.
- Review the documents to establish the scope of work, the time schedule and clarify any item(s) that are unclear.
- Obtain clarity from the institution which issued the tender where the unclear information cannot be cleared in the office. Ensure that the clarity is obtained by sending an e-mail to the person indicated on the tender document.
- Liaise with relevant stakeholders who are required to provide the required information.
- Set a deadline which is earlier to the deadline of the tender submission date for the required information to be submitted to prepared and package the tenders.
- Where a deadline for submission of requited information has been adhered to, escalate to Tender Admin Manager well in time to intervene and provide direction.
- Ensure that all documents of tenders allocated are printed and the BOQs are submitted to QS department for costing.
- Complete all required data on the tender document accurately and neatly.
- Prepare the ThobileM Building Construction checklist unless where it is stipulated to submit otherwise by the prospective client the checklist may not be prepared in the manner prescribed by ThobileM.
- Prior to binding the documents ensure that the documents have been quality assured by the Tender Admin Manager.
- Ensure that copies of the quality assured tender documents are filed as a scanned copy.
- Neatly and presentably bind the tender documents for submission.
- All tender documents to be submitted, they should be finalised one day before the submission date to ensure that quality assurance is done.
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Assist other team members when the need arises.
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Internal staff
- External suppliers/clients
Interested candidates should send their CVs to [Email Address Removed]
Desired Skills:
- tenders
Desired Work Experience:
- More than 10 years