Purpose
Working closely with the Project Steering Committee the Project Manager will lead the successful development of the scope of work, procurement and implementation of an Integrated Grant-Making System on behalf of the African Climate Foundation.
Brief /Responsibilities:
Pre-initiation
– Conceptualise and develop the brief for a cloud-based software system which can integrate grant-making, accounting, monitoring and evaluation and allow future scalability.
– Develop a budget, strategy and programme of implementation to be evaluated by the Executive Director, reference group and board of the ACF.
– Formulate a functional and technical vision and translate it into clear requirements.
– Support the elaboration of a vision on the best use of digital capabilities of the package: Board portal, grantee portal, non-functional requirements.
– Design an application blueprint the required workflows and functionalities to support ACF grant-making activities
– Develop robust functional and non-functional specifications for suitable consultants or software firms.
– Work with the technical reference group based in Europe and South Africa when developing the specs and implementation plan to ensure that such a system meets ACF’s needs and operational standards.
Procurement
– Write the proposal for potential vendors
– Invite software companies to bid for implementation of grant-making
– Lead procurement process for most suitable software system/company
– Technically evaluate proposed software solution best aligned with ACF specification (in terms of grant-making, processing of grants and contract making).
– Negotiate contract terms with successful bidder, ensuring value for money
Implementation
– Working closely with the software company, the Project Manager will monitor scope, budget and timing of the project and report to the project steering committee.
Qualification and experience required:
– Recognized Project Management qualification e.g. Prince 2 or PMI
– Track record of delivering successful software projects for back-office operations
– At least five years’ experience of proposal writing, configuration, procurement and implementation of software solutions
– Working knowledge of Agile methodology and ITIL certification
Competences and personal qualities:
– Negotiation skills
– Excellent Interpersonal skills
– Strong communication and presentation skills
– Innovative and creative thinker