Our client based in Jetpark is looking for a Learning and Development Administrator. The role is responsible for Overseeing the administrative function for the Learning and Development team, managing all project documentation, data and expenditure; and compiling reports.
Qualifications
- Grade 12 Senior Certificate
- Post Matric HR or Business Administration qualification
- SDF qualification will be advantageous
- Understanding of skills development Act, BBBEE, SAQA,LRA, BCEA,
- Work Place Skills Plan and Reporting experience
- Understanding of customer service
- Ability to plan, schedule, prioritise, focus and keep others informed
Competencies
- Ability to anticipate and solve problems / queries practically
- Proven reasoning and analytical skills
- Team player who displays initiative
- Must have own transport
- Computer Literacy
- Must have a diverse personality and can communicate professionally with members on all levels
- Good communication and interpersonal skills
- Good time management and organisational skills
- Ability to foster and maintain relationships
- Ability to thrive in a fast-paced and high-pressured environment
- Self-motivated
Responsibilities
- Plan and organise logistics for training interventions by reviewing the training calendar weekly
- Book courses with internal facilitators & external training providers
- Book venues, printing and catering suppliers
- Ensure training venue has the necessary equipment e.g. projector, laptop, flipchart etc.
- Ensure all equipment is in working order
- Send meeting invites to delegates and follow up on non-responses
- Print and deliver training material to the venues if/when required
- Confirm venue / virtual logistics with the facilitator and any other relevant persons
- Enrol delegates on prescribed courses via the LMS
- Track learner progress on the LMS
- Follow up with learners who have not completed assigned courses
- Plan & execute graduation ceremonies
- Administer the Learner Management System (LMS) & HR System
- Update & manage user information on the LMS
- Populate & collect a training register and evaluation for every training event
- Capture training records on the LMS, HR System and relevant databases
- Maintain training data for all employees including: Which programs each employee has
completed and which programs are still to be attended. - Ensure timeous and accurate processing of invoices
- Communicate invoice requirements to suppliers
- Submit necessary documents to Finance
- Ensure all payments are made & POP’s are saved
- Record and capture all training related expenditure on the training database & HR system
- Manage costs / expenses within approved budget to achieve cost efficiencies, track and
manage payments for approvals on the Oracle system - Maintain record keeping in accordance with statutory requirements, ensuring all training
documentation is accurate, complete, and available for review - Update training database to track monthly BBBEE skills spend
- Compile monthly skills spend report. Analyse, interpret and provide recommendations
where relevant. - Compile statutory reports required for training, consolidation of learning records for
legislative reporting. - Compile monthly training statistics reports
- Collect & manage all documentary evidence for BBBEE evaluation
- Manage bursaries and company assisted study agreements
- Process study loan applications, track and report on non-compliance
- Develop Workplace Skills Plan & information required for Annual Training Report & BBBEE
measures - Liaise with SDF regarding compilation and submission of WSP & ATR
- Ensure accurate submission of WSP/ATR
- Apply for training funding from relevant bodies; TETA, SAEPA, other.
- Collaborate with internal and external stakeholders (e.g. managers, training committee,
training consultant organisations). - Manage Certificates Issue
- Assist delegates with any issues
- Respond to all training queries within 24 hours, escalate when necessary to the correct person
- Managing relationships with vendors and internal stakeholders
- Establish and maintain relationships with external training providers
- Reporting & Admin
- General Office Assistance
- Perform and assist with ad hoc tasks to enable team to achieve goals
- Assist learners with virtual training sessions
- Co-ordinate travel bookings (if/when required)
visit our website [URL Removed] for more details and to register your C.V.