Qualifications
- Relevant or Related Degree/Qualification or equivalent
- Previous executive administrative or secretarial experience required
- Valid Passport and Driver’s license
Work Experience & Skills
- Min 4+ years relevant experience in a fast-paced environment
- Advanced knowledge of MS Office, MS Windows and MS Excel
- Experience in the Logistics, Financial Services, Financial
- Technology or Consumer Financial Services is preferred
- Demonstrated effectiveness in all the areas outlined in the roles & responsibilities
- Payroll processing experience required very specifically using the Payspace system
Duties and Key Areas of Responsibility
Time Management and Planning
- Manage & maintain CEO’s schedule with due consideration of corporate calendar
- relevant travel plans, demonstrating an awareness and understanding of business priorities
- Schedule and arrange meetings for the executive, ensuring that he is prepared
- Ensure required inputs are received from all parties involved, and documentation in order.
- Advise meeting delegates on the context of the meetings in advance
Office Administration
- Collect and open all mail addressed to the CEO treating all information with confidentiality
- Draft, type and send select managers correspondence as required by the CEO.
- Establish and maintain a secure and effective e-filing and document management
Relationship Management
- Liaise with individuals & organisations to arrange meetings, prepare agendas & draft minutes.
- Act as the first point of contact and representative and respond to basic queries
- Receive and welcome VIPs and visitors courteously and professionally.
- Establish and maintain sound relations with all relevant stakeholders
Event Management
- Coordinate event logistics including strategy sessions, staff meetings, team buildings etc.
- Meet brief and budget and facilitating successful events as and when required
- Manage event service providers by clearly defining contractual requirements
Payroll Duties
- Prepare and manage payroll processes of employees.
- Gather all payroll related data.
- Process payroll using the Payspace system
- Create and run salary sheets and reports.
- Manage, maintain and update payroll related
Personal & Behavioural Traits
- Strong communication and interpersonal skills both verbal and written
- Strong interpersonal skills: ability to communicate and work well in a team
- Character: Enjoys hard work and is full of energy to meet challenges
- Strong organisational skills
- Takes initiative, accountability & responsibility for own work
- Proven ability to filter and cascade top-down feedback
- Excellent administration skills
- Discretion and trustworthiness
- Flexibility and adaptability
- Tact and diplomacy
Desired Skills:
- payspace
- Payroll
- PA
- Logistics