Job Advert Summary
We are looking for a Project Accountant for our business in Guinea to support your Regional Finance Manager and Project Manager in overseeing your ATS Camp and ensure it meets its operational targets in relation to operational performance targets, revenue, cost control and profitability.
As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity.
ATS specializes in designing, developing and servicing remote camps, including catering, cleaning, accommodation and camp management across the entire operational life-cycle.
Skills and Competencies
• A good understanding of our business
• A working experience in commercial environment
• Good appreciation of tax and other statutory requirements
• Spreadsheet and Accounting software familiarization
• Demonstrable ability in Admin and Logistics support
• Can do spirit and result orientation
• Ability to use vested authority to ensure respect and produce result
• Track record of consistent competence and integrity
• Some experience in a catering or mining environment
• Logical reasoning and problem-solving skills
• Team player, loyalty and sincerity to the business
• Independent worker with little need for supervision
Qualifications
• Minimum of a Certificate in Accounting/Finance related field(ACCA or CIMA Level 2) or any equivalent combination of education and experience sufficient to perform job duties may be considered
Duties and Responsibilities
The Project Accountant will have the responsibility to assist the Regional Finance Manager in taking accountability for managing the financial matters in the Project; this includes but is not limited to the following areas:
• Checking all sales invoices critically for accuracy, preparing accompanying Vat Sales Invoices, reporting any differences arising thereafter immediately and dispatching invoices to the Project Accountant
• Updating Debtors Balances as and when payment or new sales invoices are raised, and immediately informing the Project Accountant when payments are received
• Managing the electronic expense claim form and ensuring all petty cash vouchers are completed correctly with needed supporting documents, appropriate signature and approval by all cash recipients and the Camp Manager respectively
• Conducting random cash count to ensure cash balances shown on expense claims agree at all times with the actual cash on hand. All discrepancies reported to the Project Accountant
• Liaising with materials department at all times to ensure all credit purchase invoices are correct and attached with all necessary documentations
• Communicating detailed information on all cheque payments received to the Regional Finance Manager and Regional General Manager
• Providing all operational information requested through the Project Manager for use by the Regional Finance Manager.
• Managing all site banking transactions (cash and cheque) and submitting report on them to the Regional Finance Manager
• Conducting random/spot checks on stock in the kitchen, stores, bar and shop, and reporting on findings to the Project Manager
• Checking abnormal usage of critical materials in all departments to control waste
• Assisting with daily cash-up and auditing compliance of cash-up procedures
• Reporting any irregularities in the system with regards to prices, stock discrepancies or suspected pilferage and financial malpractices to the Project Manager
• Auditing the MATS procedures for compliance by Project Manager and other user departments
• Participating in monthly stock take in all departments, collating stock check documents and dispatching them timely to the Ghana Finance Manager, Accra
• Maintaining a reliable records management system for all site accounting transactions
Finance and Accounts targets:
• Tax and other statutory compliance
• Meeting client agreed accounting information request
• Successful implementation of the “billing and collection” timelines
• Timely monthly accounting cut off, closure, reporting and other reporting requirements
• Effectiveness in controlling cost and saving resources
• Timely prompting of head office finance for due interventions
• Demonstrating good understanding of the business
• Minimal head office finance staff visits or interventions
• Minimal tax problems
• Completion of statutory audits within timelines
• Good Team work with Group Level Finance Team
• Good working relationship with Operations team (project, country, regional and Group level)
• Good balance amongst inventory, creditor and profitability levels
• Good coordination and working relationship with Head Office staff and other Country staff who transit