- Responsible for the procurement of Raw Materials & services.
- Drawing up Service Level Agreements & running with service tenders.
- Receives, reviews and evaluates requisitions for materials, supplies, services and equipment; consults with departments to develop specifications, and to standardize and combine requirements; invites and accepts bids; evaluates prices;, products, discount and delivery conditions; awards bids, confers and corresponds with vendors, manufacturers, service suppliers and sales representatives to obtain pricing and product information, service provided and market information and trends; Close relationship with senior marketing team and the company planner.
- Issues purchase orders and follows up to assure receipt of commodities.
- Attends production & maintenance meetings; prepares correspondence and reports; may fill in for other classes as assigned.
QUALIFICATIONS AND EXPERIENCE
- Matric essential
- Tertiary qualification in Contract Management, Procurement or Commercial
- 5 – 7 years’ experience in Procurement as a Buyer
- 2 – 5 years in Contracts Management
- SAP experience
- Knowledge of Tender process
- Working with exchange rates
- Freight terms
POSITION OUTPUTS
Responsible for the efficient procurement of Raw Materials, Packaging, Traded goods and Engineering spares:
- Procurement of Raw materials – Raw Materials stores valued at R400M
- Procurement of strategic services
- Create and manage Contracts and SLA’s with suppliers/contractors
- Effective control and procurement of traded products & packaging
- Act as liaison between production, sales & external suppliers in managing the supply of Raw materials
- Maintains & manages supply-demand balances and inventory levels of key raw materials
- Understand the requirements & constraints of the plant and act decisively to shape its outcome by influencing suppliers, transportation & sourcing through execution
- Develop & implement commodity plans & strategies in order to procure the best product at the right cost & the right time
- Ensure that commodity strategies are communicated, updated & executed
- Implement cost saving initiatives & identify drivers of sourcing
- Monitoring & tracking cost savings & ensure reporting thereof
- Complete Tender documents & hold tender meetings
- Complete Commercial Bid Analysis
- Continuous Knowledge of exchange Rates and Incoterms for import orders
- Ensure that quotations are requested according to the procurement policy within 48 hours of receipt from Internal stakeholders.
- Ensure that feedback is given to requesters regarding the details of all quotations within 24 hours of receipt to enable requesters to decide on the best quotation.
- To ensure that price variances are investigated and rectified by confirming verified pricing details with suppliers or vendors within 48 hour of receipt of block invoice report
- Expediting of all Purchase Orders to ensure that delivery expectations are met
- Responsible for meeting savings targets set every year
- Creation of service orders on Sap to ensure effective purchasing
- Improve BBBEE ratings by using BBBEE suppliers and supporting BBBEE enterprise development
Supplier Management, Audits & Compliance:
- Focus strongly on developing supplier relationships & building effective purchasing strategies through understanding the cost drivers & influencers of the suppliers, develop & manage suppliers & create opportunities to improve the suppliers
- Ensure that Supplier Risk Management is aligned with Quality Audits and that products delivered by suppliers meet pre-defined quality specifications
- Ensure all Supplier audits are completed as per the procurement procedure
- Ensure supplier Non-Conformances are logged & monitored
- Assure compliance with applicable laws, ethical standards policies and procedures. and code of business conduct
- Negotiate and improve portfolio of supplier’s payment terms
- Ensure latest supplier documentation is received on an annual basis. E.G: BEE certificates, vat registration, Company Registration, Financial statements, etc
Systems & Reporting
- SAP system clean-up on redundant data. E.G: purchase orders, service orders, requisitions, etc
- Update Mini business
- Execute expediting reports
- Execute supplier spend reports
- Execute BBBEE reports
SHERQ Responsibilities:
- Take responsible care for the health and safety of himself and of other persons who may be affected by his acts or omissions
- As regards to any duty or requirement imposed on his employer or any other person by the Act, co-operate with such employer or person to enable that duty or requirement to be performed or complied with
- No person shall intentionally or recklessly interfere with, damage or misuse anything, which is provided in the interest of health or safety
Personal Responsibility and Authority:
- Take care of his/her own safety and of other persons
- Prevent, reduce, reuse and recycle waste
- Prevent poor quality performance from occurring
- Comply with applicable SHEQ legislation, SHERQ Policy and related company procedures and work instructions
- Obey employer SHEQ rules and procedures
- Be aware of the SHEQ hazards, risks, aspects and impacts
- Report any hazards or risks
- Report any SHEQ incidents which may affect change
- Act within one’s ability
- Proactively recognize threats to continuous improvement, the environment, health and safety of oneself and of others
- Leave any working place whenever circumstances arise at that working place which, with reasonable justification, appear to that employee to pose a serious danger to the health or safety of that employee
Desired Skills:
- procurement of Raw Materials & services
- Contract Management
- Procurement
- Tender
- exchange rates
Desired Work Experience:
- 5 to 10 years
Desired Qualification Level:
- Diploma