Our client who is based in Centurion is looking for a Branch Administrator
Responsibilities:
- Answer telephone, screen, direct calls and receive visitors to the business
- Responsible for the management of inventory stock items in the branch (update records) and work closely with the stockroom officer relating to all stock items and requirements
- Prepare all relevant delivery documentation for orders/installations and stock distribution
- Oversee the collection of stock from suppliers as ordered by branch and head office
- Facilitate/prepare orders to be send from the branch to customer
- Load/Generate bills and invoices on XERO in support of branch operations
- Track and oversee the branch petty cash reporting to head office
- Consolidate the weekly operational report prepared by Technical installations manager for planning purposes for branch planning and budgetary requirements
- Co-ordinate all branch HR and operational documentation for head office
- Updating and maintenance of Bitrix24 reports, trackers, and spreadsheets for branch applicable to function and operational support
- Relevant Filing/scanning for branch records. Distribute and manage documentation for head office
- Responsible for office consumables and purchases; oversee the office housekeeping standards
- Policy and Procedure gatekeeper for the branch
- Sales assistance and customer support
Education and Experience
- Matric – Tertiary education/ qualification advantageous
- Bilingual Verbal and written communication skills
- At least 6-10 years admin experience (at supervisory level would be advantageous)
- Sound Knowledge of administrative and clerical procedures, with understanding and competency in
accounting principals - Knowledge of Microsoft Office and other office management tools and applications
- Knowledge of customer service principles and practices
- Drivers Licence and own transport a must
Competencies
- Professional personal presentation & Customer service orientation
- Excellent leadership, time management and organizational skills, details orientated
- Good Initiative. Aptitude in problem-solving, critical thinking, ability to be resourceful and proactive
- Overachieving attitude and enhanced work ethic, working within deadlines
- Willing to learn, adaptable, energetic – Team Player
- Mature, level-headed, and confident in abilities
- Very good excel competency skills required
- Strong interpersonal and effective communication