Job Purpose:
To provide secretarial services to Directors and render effective and efficient administrative support.


Provide a secretarial/receptionist support service to the executive authority

  • Secretarial Support Manage the Directors’ diaries
  • Handle incoming calls- Record messages
  • Respond to queries by providing the required information
  • Maintain internal and external stakeholder relations

Administrative Support

  • Edit and format submissions, memos and other documents on behalf of the Directors
  • Draft standard response on behalf of the Directors
  • Maintain workflow and filing system electronically and manually.
  • Respond to queries by providing the required information
  • Track progress of actions, issue reminders and provide feedback to the Directors.
  • Ensure that unit processes (policies and procedures) are adhered with regard to outgoing and incoming submissions
  • Respond to queries by providing the required information
  • Organise Directorates meetings (including logistics) and draft minutes and also support the Director with external meetings (This excludes project meetings of Sub directorates)

Logistical Support

  • Arrange traveling and accommodation for Directors
  • Process traveling and subsistence claims of Directors

Financial Administration support

  • Monitor unit cash flow and capture expenses in the commitment register
  • Process requests on procurement of unit required good and services
  • Process payment advice of procured goods and service for the unit
  • Arrange petty cash and ensure compliance with relevant processes (e.g. submit receipts and change to finance)

Desired Skills:

  • Minute Taking
  • Planning
  • Computer Literacy
  • Analytical
  • Report Writing
  • Facilitation

Desired Work Experience:

  • 5 to 10 years Secretary

Desired Qualification Level:

  • Diploma

About The Employer:

Please do not apply via Career Junction you need to apply via the Ntirho website and click on current jobs

Employer & Job Benefits:

  • Statutory Benefits

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