Job Purpose:
To provide secretarial services to Directors and render effective and efficient administrative support.
RESPONSIBILITIES
Provide a secretarial/receptionist support service to the executive authority
- Secretarial Support Manage the Directors’ diaries
- Handle incoming calls- Record messages
- Respond to queries by providing the required information
- Maintain internal and external stakeholder relations
Administrative Support
- Edit and format submissions, memos and other documents on behalf of the Directors
- Draft standard response on behalf of the Directors
- Maintain workflow and filing system electronically and manually.
- Respond to queries by providing the required information
- Track progress of actions, issue reminders and provide feedback to the Directors.
- Ensure that unit processes (policies and procedures) are adhered with regard to outgoing and incoming submissions
- Respond to queries by providing the required information
- Organise Directorates meetings (including logistics) and draft minutes and also support the Director with external meetings (This excludes project meetings of Sub directorates)
Logistical Support
- Arrange traveling and accommodation for Directors
- Process traveling and subsistence claims of Directors
Financial Administration support
- Monitor unit cash flow and capture expenses in the commitment register
- Process requests on procurement of unit required good and services
- Process payment advice of procured goods and service for the unit
- Arrange petty cash and ensure compliance with relevant processes (e.g. submit receipts and change to finance)
Desired Skills:
- Minute Taking
- Planning
- Computer Literacy
- Analytical
- Report Writing
- Facilitation
Desired Work Experience:
- 5 to 10 years Secretary
Desired Qualification Level:
- Diploma
About The Employer:
Please do not apply via Career Junction you need to apply via the Ntirho website and click on current jobs
Employer & Job Benefits:
- Statutory Benefits