Job Overview
Administrative assistant to the IT Leadership Team.

Key Responsibilities
  • Adhoc Tasks as required by IT leadership team (incl. the creation, utilisation and maintenance of spreadsheets)
  • Booking meeting rooms / venues
  • Meeting arrangements (internal and external)
  • Travel arrangements including flights, car hire and accommodation
  • Software and Hardware Inventory control
  • Hardware & Software Invoice submission to finance after completing appropriate checks and authorisations
  • General administrative support to IT Leadership
Candidate Requirements
Technical Knowledge and Experience:

  • Experience as a team assistant or an administrative role desirable
  • Excellent written and verbal communication skills
  • Administrative writing skills

System Skills:

  • Extensive Outlook experience
  • Proficient in Microsoft Excel and PowerPoint

Personal Attributes:

  • Strong organizational capabilities
  • Good communication and interpersonal skills
  • Analytical, problem solver
  • Flexible, self-starter and able to cope under pressure
  • The ability to work for a team of individuals, rather than a single person is important
  • Must possess good attention to detail and require minimum supervision
  • Motivated, patient, conscientious and proactive
  • Systematic and administration orientated
  • Ability to ensure sound team functionality
  • Ability to multitask and prioritise often
Risk and Compliance Responsibilities
  • Adhering to the Code of Ethics and related policies, including personal account dealing, gifts, market abuse, etc.
  • Ensuring Compliance training, declarations and relevant forms are completed on a timely basis
  • Ensuring that firm and client data and property, including IT data, are properly protected
  • Reporting any possible and actual breaches, errors, complaints or conduct issues.
  • Reporting any suspicion that a client, investor, or employee may be involved in money laundering, fraud or other crime such as market abuse

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