Our client in the pharmaceutical industry is currently looking to employ a Cashbook/ Export Clerk.
Main purpose of the position:
- CASHBOOK – Controlling of EFT/Cash payments to suppliers
- EXPORT – Control of exports from the company.
Cashbook:
- EFT processing and banking processes
- Taxi’s – Payment preparation and reconciliation
- Cellphones – Sending out accounts and providing information to payroll
- Reconcile and pay travel credit card
- Month End
- Month end procedures for all bank accounts
- Processing of Forex gain/loss entries on foreign bank accounts
- Preparing month end accruals
- Preparing month end bank recons
- General
- Filing on a daily basis
- Retrieving bank statements every morning for balance
- Reconciling the bank statements on a daily basis (pdf and excel)
- Sorting out queries
- Back up for foreign payments
- Assist with audit queries
- Any other ad hoc duties as required
EXPORT:
- Entering and maintaining export orders
- Execution and controlling 3rd party orders entries, queries and price adjustments
- Customer support regarding orders and deliveries
- Follow up and confirmation of shipments
- Ensure due and delivery dates are met in compliance with existing contracts and orders
- Co-ordinate exports via air and sea freight
- Update and maintain export spreadsheet on a daily basis ensuring information is accurately captured continually throughout the day.
- Understanding packaging and label requirement specific to importing countries
- Management of the FX Warehouse stock
- Weekly FX report – check status of stock
- Ensure all export regulations of narcotic handling in terms of the law in S.A and other countries are applied
- Processing of import and export licenses
- Application documents for Chamber of Commerce
- Maintenance and filing of documents (accuracy of documentation essential)
- Administration and attention to detail on all documentation
Qualifications/ Experience:
- Matric with Financial tertiary qualification
- 1 Year financial experience
- Understand procedure for processing EFTs
- Ability to prepare month end accruals
- Ability to perform reconciliations
- Administration skills
- Computer literacy – MS Office
- Syspro – Banking (recoding and accounting for payments incl matching GRN’s), processing journals, changing pricing and invoicing)
- Ability to enter and maintain export orders
- Understand air and sea freight export procedure
- Understand packaging and label requirements specific to importing countries
- Ability to manage FX Warehouse stock
- Ability to apply local and international export legislation
- Understand requirements for submitting applications to the Chamber of Commerce
- Syspro – Banking (recoding and accounting for payments incl matching GRN’s), processing journals, changing pricing and invoicing
Please consider your application unsuccessful should you not receive a response within 2 weeks of applying.