Property Manager - SM

Position: Property Manager – SM
Location: Sandton
Salary: R680K

Purpose of Job:

The purpose of this job is to effectively manage portfolios /or various portfolios in the Gauteng region

As per the below duties and responsibilities.

Leasing

Undertake and Manage Leasing to ensure all renewals are started 6 months prior to the lease expiry and that new deals are prioritised and effectively concluded.
Ensure vacancies are accurately advertised and communicated.
Liaise with brokers if required.
Work within the levels of authority and/or mandate with client.
Attend weekly leasing meetings with the client where accurate feed back is provided.

Tenant relationships

Establish and maintain a good relationship with the tenants.
Attend to any issues that might occur between the company team and the tenants.
Visit and/or contact the tenants on a regular basis.
Update records and client of such contact at scheduled meetings with the client.

Maintenance and Capital Expenditure

Provide direction to the Property Services Managers on their buildings.
Ensure the Property Services Manager acts within theilevels of authority.
Review accruals put forward by Property Services Manager
Ensure that the Property Services Manager conducts timely and comprehensive entry and exit inspections.
Visit the buildings regularly to ensure that they are maintained to the required levels.
Review budgets and projected budgets put forward byservices.
Review all the services input into the monthly manpacs, to ensure that it is of the required standard.
Ensure that property services have properly planned for Capital Expenditure in line with the approved budget and that proper process has been followed in committing capital expenditure.
Reviewing, authorising and coding invoices (not services) where applicable.

Reporting:

Carry out a comprehensive monthly financial review of the allocated portfolio.
Work together with the finance team and where applicable,the utility administrator/service provider to ensure the bestoutput to the client.
Accurately update and comment on financials.
Timeously deliver monthly reports to the client
Attend monthly Manpack meetings on a scheduled basis for the portfolio under management and spearhead feedback to the client at the meeting.
Ensure all action items are attended to before the nextmeeting.
Provide regular feedback to individual asset managers and fund manager as necessary.

Budgets

Follow the annual budgeting calendar.
Prepare, upload and review all budgets prior and until the clients approval is received to fix/finalise.
Perform the interface between PM and valuations and carryout the necessary adjustments to the budgets for mid-yearvaluations.

Arrears

On-going management and interaction with the administrators and tenants to reduce the outstanding arrears.
Meet with the tenants if the team cannot collect the arrears.
Follow up on arrears relating to sold buildings.
Ensure the system is updated accordingly.
Ensure the complete arrears process to collect rental is carried out timeously.
Ensure accurate feedback is provided at all arrears meetings with the client.

Legal

Work together with the legal department to achieve the best result to the benefit of the Client
Prepare and motivate legal handovers.
Drive and oversee each legal handover. The responsibility does not end once it is handed over, as the client will require input from the Property Manager on the legal cases as well.
Motivate and authorise any write offs (within mandates).

Utility Management

Liaise with the utility service provider to resolve queries that the Property Administrator cannot settle.
Authorise monthly accruals proposed by the service provider.
Carry out monthly meetings or as and when required to achieve the best output from the service provider to ensure the reporting to the client is efficiently provided.

Scope of Management Contract

The incumbent is to ensure that the company acts within the scope and requirements of the management contract.

Requirements:

Qualifications

Matric (Must)
BSc or BSc Honours in Property Studies or BCom in Accounting (withor without Honours)
A Professional Designated Exam (EAAB) will be advantageous (Musthold an FFC certificate)

Experience

3-5 years’ experience in similar role
Audit experience will be an added advantage.
To perform this job successfully, an individual should have extensive knowledge Microsoft Word; Excel; Accounting Software; and MS 4Office.

Key Competencies and Skills:

Excellent communication and interpersonal skills on all levels.
Dynamic and enthusiastic
The ability to interact professionally with the client.
Competent time management skills
Professional attitude and capability and personal initiative
Be deadline driven.
Professional attitude and capability and personal initiative
Innovative thinking and ability to follow process.
Excellent knowledge of basic property management.
Excellent negotiation and communication skills
Highly developed ability to work within a combined teamenvironment and resolve issues that may arise.
Proven relationship building ability.
Ability to manage staff and to coordinate the efforts of a large team.
Ability to implement, manage and report on a wide range ofproperty measurements, performance targets and initiatives.
Demonstrated ability to increase productivity and continuouslyimprove methods of property management.
Ability to respond to client needs timeously.
Ability to analyse data for decision making and trend analysis.
Excellent spreadsheet abilities.
High intuition, logic and problem-solving skills.
Ability to manage time effectively

Desired Skills:

Desired Work Experience:

Desired Qualification Level: