You are high on communication and super organized. our client needs someone who is on top of things and is highly computer literate.
You will :
Assist the department head with maintaining accurate records of purchase and sales contracts in place in the defined templates.
• Preparation of Purchase Orders, Sales Orders and Contracts , attaining authorizing signature and passing a copy onto Creditors and Sales team.
• Regularly review on progress on supply of contracts. Tracking over/under delivery of contracts and billing of overstay charges including storage and interest.
• Probing department head on contracts not being fulfilled and contracts close to termination.
• Maintaining the forex template for forex requirements and purchases accurately.
• Performing a check of creditors recons in relation with signed of PO’s and contracts prior to it being given to head of department or CEO for final check.
• Setting up meetings with stakeholders and managing diaries appropriately.
• Taking telephonic messages appropriately and clearly passing on messages both verbal and written as per department instructions.
• Ensuring the department meets the timelines on deliverable to key stakeholders by probing within reasonable timelines
• Filling of key documents in a systematic manner.
• Assist with preparing power point presentations as required by department.
• Capturing of quotes and orders in the defined templates and keeping log thereof.