- Overall objective of Job Function
? Compliance with all accounting and finance requirements of the company and assisting the financial manager where necessary. - Minimum Qualification
? Matric/Grade 12 (Minimum C aggregate for Mathematics and Accounting on Higher Grade – Copy of matric results required)
? Bcom Accounting Degree or equivalent qualification is compulsory
? Oracle ERP system (basic understanding and one year experience) - Basic Competencies and minimum experience
? 2 years’ finance experience
(Knowledge, Skills & Attributes)
Knowledge
? Pastel and Oracle is and added advantage
? MS Excel (Advanced Level – candidate must be knowledgeable, efficient and navigation speed must be high in excel)
? Outlook
? MS Word
? MS PowerPoint (Advanced Level). Prior experience in PPT presentations is an added advantage
Skills
? Time management (Overtime will be required occasionally and on short notice)
? Ability to work independently with limited supervision and capability to multitask/prioritize.
Attributes
? Candidate must have basic accounting concept knowledge (debits, credits, assets, liabilities, income and expenditures)
? Accuracy, customer focused, logical thinking, highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment.
? Able to deal with people sensitivity, tactfully, diplomatically and professionally at all times
? Strong attention to detail
? Strong work ethic and positive team attitude
DETAILED DESCRIPTION OF JOB
DUTIES AND RESPONSIBILITIES
Key Performance Area
Task within each KPA
Measurable e.g. by when - Cashbook recons and updating
? Various bank accounts to be reconciled and recons to be processed
Weekly - Stock Counts
? Request GRV adjustments and stock holding reports from Distributors, match GRV with Supplier (Head Office) invoice
? Capture stock/invoices and adjustment on pastel
? Run inventory valuation report from pastel, match with stock holding
? Year-end stock count
? Prepare COGS reports
? Prepare low shelf life report
? Prepare purchase orders
? Delivering tender documents to neighbouring countries
? Monitoring out of stock products
? Completing payment requisitions
6th Monthly - Pastel Partner and Evolution
? Capture on Pastel
? GRV Stock
Weekly - Bank Accounts
? Monitoring bank balances
? Loading payments
Daily - Balance Sheet Recons
? Maintain the following balance sheet items: accruals, suspense account, accounts payable
Monthly - Raw Material Pricing and Payments
? Establish relationships with Vendors and confirming pricing.
? Timely payments to suppliers
Weekly - Debtors recons and client visits/Manage
? Regular customer visits to state hospitals, depots, and other customers to improve relationship and resolve queries relating to payments
Weekly
account receivable and payables
? Reconcile statements from UPD with our ledger on excel on a monthly basis
? Cashbook allocations to be processed weekly
? Review accounts payable age analysis weekly
? Provide comments on age analysis for overdue customers and suppliers
? Check invoices to verify penalties/overcharges received from state clients
? Process journal for decimal write off – monthly - Fixed Asset Management
? Maintain asset register for the company and record all asset purchased on a monthly basis
? Additions, disposals and calculation of depreciation of assets done on a monthly basis
? Manage company credit/petrol card facilities
Monthly - General
? Ad hoc activities given by the direct line manager
Ad hoc
The right candidate must be efficient on excel, able to work overtime on short notice and must have thorough basic accounting concept knowledge.
Desired Skills:
- Pastel
- Oracle
- MS Excel
- MS Power Point
- Strong attention to detail
- strong work ethic
- accuracy
- customer focused
- logical thinking
- solid interpersonal skills
Desired Qualification Level:
- Degree
About The Employer:
Multi-National Pharmaceutical Company
Employer & Job Benefits:
- Medical Aid
- Provident Fund
- Incentive Bonus