The management and maintenance of the Warehouse Management System (WMS) and all stock status, integrity and movements. Ensuring that all stock movements including intakes and dispatched are done electronically and that customers are informed and connected.

Key Performance Areas

EDI and customer interaction
Design and Implementation of the Warehouse Management System
Set up and maintenance of all the EDI rules and data interactions between Cold Store and various clients.
Registrations and certifications of all systems related requirements.
Design and implementation of the WMS, ensuring that operational and client requirements are catered for.
Regular calls and interaction to ensure customer satisfaction and KPI’s are achieved.
Maintenance of the internal invoicing rules and applications, ensuring that invoices are calculated correctly.
Ensuring that invoices are verified and submitted within agreed time frame.

Stock management
Monthly stock takes performed and non-conformances addressed.
Ensure that stock position and stock status is always updated, accurate and visible to the relevant internal and external parties.
Measure and manage the grouping of product to achieve minimum handling of product. Update the WMS rules in support of this.

Total responsibility for the H&S of the functional department.
Maintenance and update of the relevant procedures and SOP’s.
Ensuring that all the relevant compliance training is in place and that the relevant accreditations are obtained.
Implementing and maintain all health and safety related rules on the WMS.
Perform the required internal and external accreditation inspections and address non-conformances.
Ensuring that all the industry i.e., DALRRD and PPECB rules are applied by the WMS.

Draw up and submit the budgets for the IT and WMS.
Manage the related expenditure.
Motivate any project or capital expenditure.
Manage the budgets within an agreed deviation.

People Management
Support a culture of teamwork and support.
All people trained and equipped to do their job.
Ensure that the MSC disciplinary codes are applied.
All Job descriptions and KPIS in place for all direct staff.
Performance management of all staff against agreed KPI’s.

Service Providers
Facilitate all updates and changes by means of informing and testing between MSC IT, WMS and customers.
SLA’s and contract in place with service providers.
Monthly adherence and performance measurement of SLA; s

Ensuring that all reports for management are maintained and correct including the WMS BI reports.
Maintain and submit the following management reports.

  • Creditor status
  • WMS accuracy
  • Stock status including values.
  • Invoice timing and accuracy

Minimum 5 years in a systems management role in a cold store or warehouse environment.
Proven ability to maintain the WMS by means of interface with the WMS and IT service providers.
Understanding of the local fruit protocols and the required system applications.
Proven people management ability

Customer Focuses
Managing performance
Planning and Execution
Personal Agility
Promote Change

Desired Skills:

  • Customer Focus
  • Teamwork
  • Performance Management
  • Planning And Organising
  • Personal Agility
  • Promote Change

Desired Work Experience:

  • 5 to 10 years Systems / Network Administration

Desired Qualification Level:

  • Grade 12 / Matric

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