My client, a well-known not for profit organization is looking for driven and organized Board Secretary to join their team in Randburg. Duties:
- Coordinate and oversee compliance with governance practices and requirements.
- Advise Board members regarding appointments, resignations, and conflict of interest.
- Coordinate inductions and trainings of Board members.
- Keep General Secretary and Board up to date with new regulations relating to the Board’s responsibilities.
- Handle all inquiries regarding the Board.
- Updating the Board’s database and ensure all documents relating to the Board are filed correctly.
- Coordinate the production and submission of annual reports on Board meetings and General Secretary’s report.
- Monitor changes in national legislation and regulatory environment and advise General Secretary and Board accordingly.
- Provide secretarial support to Board Committees and subcommittees.
- Provide Council and Executives with notices of meetings, times and places and requests for contributions of items for agenda.
- Prepare agendas for Council and Executive Board meetings alongside President (distribute these agendas with supporting documents in advance of meetings).
- Prepare summary of actions and distribute to Council members and Management.
- Carry out all formal communication between the Council and Department of Labor.
- Ensure minutes are recorded in a resolution database/register and all minutes are circulated to appropriate parties.
- Record and keep the decisions register and distributed to members of the Board and committees and follow up.
- Ensuring that a copy of the MIBCO’s annual financial statements is sent to the Department of Labor, in accordance with the Act, to every person who is entitled to it.
- Update collective agreements for submission to the Department of Labor.
- Prepare amendments to the Council’s constitution/ Scope of registration for submission to the Department of Labor.
- Act as Deputy Information Officer in terms of the relevant Act.
- Act as a compliance officer.
- Compile and submit payment request of meeting fees as well as subsistence and travel allowances for members of various governance structures.
- Responsible for meeting logistics within area of responsibility.
Requirements:
- Experience in managing Board events
- Experience dealing with Senior Board members
- Chartered Institute Secretary qualification
- Legal degree/equivalent degree in relevant field
- 5-10 years Board Secretary Experience
- Sound knowledge of Corporate Governance and Labor legislation
- Experience with taking and producing minutes for Board meetings