PURPOSE OF THE POST
- To coordinate, review and undertake the implementation of the physical asset management framework and policies, monitor assets though verification (physical condition, functionality, utilisation and financial performance) evaluation and reporting
REQUIREMENTS
- Diploma / degree in Logistics / Finance or Supply Chain Management
- 2 years’ experience in asset management environment
DESCRIPTION OF TASKS
Monitor and Review the Capturing of all Physical (Moveable and Immoveable) Assets in the Physical Asset Management Registers
- Receipt of all moveable assets
- Perform quantity and quality control
- Allocation of inventory and bar code to assets
- Capturing of asset information in the relevant registers
Monitor and Review the Allocation of Assets to Asset Holders
- Determination of the asset allocation according to furniture and equipment policy and procedures of the department
- Capturing of asset information on the inventory list (room list) of the asset holder
- Issuing of asset and inventory list (room list) list to asset holder
- The delivery of assets to the asset holder
Disposal of redundant and obsolete assets
- Assist in developing the disposal plan/ strategy.
- Co-ordinate and effect the disposals or transfers
Oversee and Review the Monitoring of Assets in Accordance with the Relevant Policy and Procedures
- Monitoring assets for compliance with asset control prescripts
- Monitoring assets for physical condition, utilisation functionality and financial performance
- Monitoring the performance of asset verification according to prescribed time frames
- Compile reports on the state of assets
- Co-ordinate and effect the disposals or transfers
Promote Correct Implementation of Sound Asset Management Practices by
- Informing guiding and advising departmental employees on asset
- Management matters and contributing to the design and development of asset management
- Systems, policies, strategic and annual physical asset management planning
Supervise Employees to Ensure Sound Physical Asset Management
- General supervision of employees
- Allocate duties and do quality control of the work delivered by supervisees
- Advice and lead supervisees with regard to all aspects of the work
- Manage performance, conduct and discipline of supervisees
- Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively
- Develop, implement and monitor work systems and processes to ensure efficient and effective functioning
- Address enquiries and provide advice and guidance on asset allocation and control
COMPETENCY REQUIREMENTS
Knowledge
- Knowledge of public service rules and prescripts
- Knowledge of PFMA, Treasury Regulations and guidelines
- Knowledge of Asset Management processes and procedures and framework
- Knowledge of Supply Chain Framework and Environment
- Tools and techniques for assets verification
- Standard chart of accounts
- Principles and practice of asset management
Desired Skills:
- Analytical
- financial management
Desired Qualification Level:
- Diploma